Accounts Assistant

About Knackly

Knackly is a document automation platform built for professionals who want to turn complex processes into scalable, automated systems. We work with law firms, lenders, and businesses that rely on precision, efficiency, and repeatability.

As we grow, we need consistent, reliable financial operations—without unnecessary overhead. This role is designed for exactly that.

Role Overview

We’re looking for a highly detail-oriented Accounts Assistant to manage core financial operations across accounts payable, accounts receivable, and payroll on a part-time basis (~10 hours/week).

This is not a “busywork” role—it’s about keeping things clean, accurate, and moving. You’ll be expected to work efficiently, stay organized, and operate with minimal oversight.

Key Responsibilities

Accounts Payable (AP)

• Process and code vendor invoices
• Manage payment scheduling and execution
• Maintain vendor records and resolve discrepancies

Accounts Receivable (AR)

• Generate and send invoices
• Track incoming payments and follow up on outstanding balances
• Reconcile AR accounts and maintain accurate records

General Support

• Assist with monthly close prep
• Keep financial records organized and audit-ready

Time Commitment

• ~10 hours per week
• Flexible schedule, but must meet key deadlines (invoicing cycles, etc.)
• Working during business hours for coordination

Qualifications

• 2+ years of experience in AP/AR, payroll, or bookkeeping
• Strong attention to detail—errors in this role create real problems
• Comfortable with accounting software (QuickBooks, Xero, or similar)
• Solid spreadsheet skills (Excel or Google Sheets)
• Able to work independently and manage time effectively

Nice to Have

• Experience in SaaS or subscription billing
• Familiarity with multi-state payroll
• Process improvement or automation mindset

What Success Looks Like

• Bills are paid on time, without chasing approvals
• Invoices go out consistently and are tracked properly
• Payroll runs cleanly with zero issues
• Financial records are accurate and easy to understand
• You require minimal follow-up to keep things moving